Last Updated: 16 Dec 2025

Consent on Personal Data & Privacy

This Privacy Notice explains how Hadir handles the personal information you provide to us on websites controlled by Todak Digitech Sdn Bhd.

Contacting Us

If you have general questions about your account or how to contact customer service for assistance, please visit Terms of Service. For questions specifically about this Privacy Statement, or our use of your personal information, cookies or similar technologies, please contact our Data Protection Officer/Privacy Office by email at [email protected].

Security

This website takes every precaution to protect our users’ personal information. When users submit sensitive information via the website and application, they are protected online and offline.

While we use SSL encryption to protect sensitive information online, we also do everything we can to protect user information offline. All of our users’ information, not just the sensitive information mentioned above, is restricted in our offices. Only employees who need the information to perform a specific function—such as customer support—are granted access to personal information.

All employees are kept up-to-date on our security and privacy practices. Every year, as well as any time new policies are added, our employees are notified and/or reminded about the importance we place on privacy, and what they can do to ensure our customers’ information is protected. Finally, the servers that we use to store personally identifiable information are kept in a secure environment.

Finally, security access is role-based: employees can only access their own data; managers can access limited data of their employees; HR personnel are the data controller for their company and can access the data they input on behalf of their employees. The database of every company is created separately—no users can access the data of other companies.

How We Collect Information from You

Hadir collects the following personal information:

• Name, address, telephone number, email address, and business details when you or your employer creates a Hadir account.
• Communications with us (e.g., email, suggestions, requests for information about our products and services, or any other correspondence).
• Location-based data (GPS coordinates) through our geolocation feature if the employer has requested users to log in with their GPS location.
• Time entry and attendance data when users use the App.
• IP address, operating system, browser type, referring site, and any device identifier if using a mobile device or tablet.

Lawful basis for collecting your data:

• You provide consent at registration and by accepting our Terms & Conditions.
• Processing is necessary to provide Hadir’s services.
• Some data is processed for legitimate interests.

How We Use Your Information

Hadir acts as a data processor and uses personal information to improve service quality, including:

• Cross-referencing your information with that received from our partners to provide a more enhanced and personalized experience.
• Using your information in communications with you (e.g., responding to emails, resolving disputes, contacting you about operational issues, addressing website or service problems, enforcing agreements).

Sharing Your Information

We will not share personal information with third parties unless:

• To facilitate the operation of the website and application (e.g., maintenance, database management, analytics).
• Aggregated, non-personal data is shared for analysis or profiling.
• In connection with mergers, acquisitions, reorganization, or liquidation of assets.

Updating Personal Information
Users can rectify, update, or remove their personal data. Admins facilitate these changes.

Consequences of failing to supply personal data

Choosing not to provide personal information may limit access to certain services (e.g., leave application system, employer-provided benefits).

Retention of Data

• Active users: data kept for at least 7 years as per law.
• Inactive users requesting deletion: data will be removed completely.

Integrity of Data

We take reasonable steps to ensure personal data is accurate, complete, not misleading, and up-to-date.

Legal Disclaimer

We may disclose personal information when required by law (e.g., court orders, judicial proceedings).

By accessing or using our websites, you consent to the processing of personal data according to this policy. If you do not agree, do not use our websites. We reserve the right to suspend or terminate access if consent is withdrawn.

Cookies

We automatically collect information via cookies. Most browsers accept cookies by default. You can change browser settings to reject cookies, but some service features may be limited. We use cookies and non-PII data to:

• Monitor and analyze App usage.
• Administer the App technically.
• Increase functionality and user-friendliness.
• Tailor the App to visitor needs.
• Use both session and persistent cookies.
• Understand user interactions.
• Monitor aggregate usage and traffic.
• Improve the App.

Changes to Our Privacy Policy

Information collected is subject to the policy in effect at the time. Continued use of the service after changes indicates acceptance of the revised policy.